Large enterprises have more or less the same problems. They fail in communication and engagement, which can result in decreased productivity. Especially with organizations that have multiple locations, management becomes more difficult, and engagement drops low. Most businesses are considering—or already using—digital signage for their communications, and yes, digital signage is truly an amazing and proven solution to these types of problems.
The questions, though, about digital signage are twofold:
- For the ones that are about to start now, do you know how to choose the best digital signage software and what features you should be looking for?
- For those already using it, does your digital signage have the right features to set you up for success?
In this article, we’ll show exactly what features your digital signage should have in order to manage a large company or organization and help improve its everyday challenges.
Why digital signage works so well
Digital signage provides a modern and visual way to communicate messages to your audience across locations. It boosts engagement with powerful and targeted content and ultimately improves productivity by keeping everyone on the same page. Whether it’s sharing essential updates, displaying KPIs, or broadcasting safety alerts, digital signage gives your enterprise the power to communicate better and faster.
What features should you search for?
Easy setup
Enterprises don’t have time to waste on complex installations. An ideal solution offers plug-and-play hardware, straightforward setup, and minimal technical steps. The faster you set up, the faster you start seeing results.
Remote control – Manage everything from anywhere
Remote control is extremely beneficial when dealing with multiple locations. Communicating messages from afar is difficult, and you need to be certain that your message is successfully read by your audience. With remote control, you can manage, update, and monitor screens in every location, all from a central dashboard.
Easy onboarding & continuous training
You don’t want to spend weeks training your team. Choose software that offers an intuitive interface, tutorials, and support resources. Yodeck, for instance, makes onboarding easy with helpful guides, how-to videos, and responsive customer support so your team can get started quickly and confidently.
Centralized management & Workspace Hierarchies
Enterprises need control and structure. Centralized management allows you to handle all screens, teams, and content from one place. Combine that with workspace hierarchies—different levels of access for different teams—and you’re looking at a perfectly organized system that reflects your real-world organizational structure. For example, you can create separate workspaces per office location or department, so each team manages its screens and content, while the main admin controls everything.
Media Players
Another thing to look out for is media player flexibility. A good digital signage solution shouldn’t confine you to just one option. Instead, it should offer a variety of media player choices so you can pick what fits your needs, budget, and setup. Whether you already have hardware or you’re starting from scratch, having multiple options gives you more control. Yodeck not only supports a wide range of media players but also provides the Yodeck Player Plus (Raspberry Pi 4, 4GB)—a managed device that ensures better security, performance, and support.
Media management & playlists
Managing content across screens should be simple. Playlists help you show your content in rotation without needing someone to be on top of it constantly. You can just set it up, and it runs on its own. Whether it’s images, videos, long PDF files, presentations, or anything else, you can add it to your screens and have it play exactly where and when you want. This saves time and makes sure your message is always on point.
Advanced scheduling features
Scheduling is one of those must-have features that every business needs if you want to show content at the right time without doing it manually every single time. With Schedules, you can plan ahead and set exactly when your content should play—whether it’s in the morning, noon, or at the end of the day. It helps you keep things organized and ensures that the right message appears on the right screens at the right time. And since each player follows its local time, you don’t have to worry about time zones either.
Apps that matter
Apps are an essential part of digital signage, especially for large businesses. They allow you to display live content from third-party systems without updating your screens manually. Instead of showing only static visuals, apps help you bring in real-time data, dashboards, or social feeds that refresh automatically. That’s why it’s important to choose a digital signage solution that offers a wide variety of ready-to-use apps. It saves time and helps your content stay fresh and relevant.
Yodeck offers many apps depending on your needs, but here are some of the ones you definitely need:
- Project management Apps: Display progress from tools like Trello or Asana to keep teams aligned and focused on their goals. These Apps are great for keeping everyone on track in fast-paced environments.
- Data dashboards: Visualize real-time metrics from Power BI, Google Data Studio, Grafana, or Tableau. These dashboards help decision-makers and teams stay informed with the latest performance data directly on screen.
- Social apps: Share live feeds from platforms like X (Twitter) or LinkedIn to keep your screens fresh and engaging. Great for employee lounges or reception areas to showcase your online presence.
Security features that match enterprise needs
Security is a top priority for any business, but especially for large enterprises. Features that your digital signage solution should definitely have are:
- Custom user roles
- Granular user access with Workspaces
- Security session policies
- Player storage encryption
- Single sign-on (SSO) using SAML
- Security lockdown for players
- Audit logs for complete transparency
These features help map your organizational structure directly into the platform while keeping your data secure and your users properly managed.
For more in-depth information on our enterprise security features, you can check here: What Yodeck offers in terms of enterprise-grade security features
To wrap it up
Choosing the correct digital signage for your enterprise-scale business is an important task, as it will define how much improvement you’ll actually see and how smooth your road to success will be. The decision is pretty straightforward, and now you also know what features you need to look for. Digital signage is not just about screens and nice videos; it’s about using it correctly to give your business what it needs, without wasting time or getting lost in technical complexity.